Accounts Payable Specialist - Needed ASAP! in Santa Monica, CA at Vaco

Date Posted: 1/17/2020

Job Snapshot

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Job Description

Vaco Los Angeles is looking for an Accounts Payable Specialist that will be responsible for full-cycle accounts payable processing including examining, verifying and reconciling a variety of transactions. Daily matching and posting large volume of purchase orders/packing slips to vendor invoice. Also supports general activities from the accounting team by performing the following duties.

Primary Job Responsibilities:

  • Ensure timely payments of vendor invoices by preparing weekly check runs and wires.
  • Experience implementing ACH - working with bank coding, inbound and outbound files.
  • Research, resolve and communicate any discrepancies or outstanding balances on vendor accounts.
  • Reconcile monthly vendor statements, Received Not Invoiced and AP subledger.
  • Process 500+ invoices per week
  • Manage monthly closing of A/P records and maintain A/P files and year-end files.
  • Review and process Expense Reports, ensuring all policies and approvals are met.
  • Review travel expense credit card accounts, ensuring all are being paid in a timely manner.
  • Implement and maintain systems, procedures and policies to ensure adherence to company guidelines.
  • Pull daily banking reports and reconcile cleared checks in ERP system.
  • Create and process monthly commission statements/payments for Business Partners.
  • Assist with month end close by creating and entering journal entries.
  • Perform account reconciliations.

Preferred Qualifications:

  • A minimum of 2+ years in a previous accounts payable role
  • Experience with SAP, Netsuite, and Quickbooks preferred
  • Accounting degree preferred but not required
  • Proficient with Microsoft Office; specifically, Excel V-lookups and Pivot Tables