Administrative Assistant in Boston, MA at Vaco

Date Posted: 9/23/2022

Job Snapshot

  • Employee Type:
  • Location:
    Boston, MA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Vaco Boston has partnered with our client in Boston to fill an Administrative Assistant position.

This individual must be highly motivated and possess the ability to work both independently and on a team.

Primary Responsibilities:

  • Administrative support, including coverage of phone lines, expense reimbursement, calendar management, meeting preparation, making copies, etc.
  • Coordinate internal and external meeting logistics including Outlook meeting requests, conference room booking, security clearance, agenda preparation and collating/distribution of materials, food & beverage coordination
  • Maintain and manage client, prospect and consultant contact information, mailing lists and related initiatives and mass mailings using CRM system
  • Assist with preparation and delivery of monthly, quarterly and ad-hoc client reporting deliverables using internal systems and processes
  • Manage conference registration, invoice management/check request and charitable/sponsorship process including expenditure tracking for all department initiatives
  • Oversee department calendar including scheduling of quarterly product reviews and other regular department and team meetings including involvement in semi-annual Sales Meetings
  • Maintain department electronic and hard files
  • Other tasks, as needed

Job Requirements:

  • High School Diploma
  • Strong interpersonal and communication skills both oral and written
  • Highly dependable, strong client service orientation, commitment to excellence
  • Ability to handle multiple tasks and prioritize effectively in a fast paced environment
  • Attention to detail and proficiency with Microsoft Outlook, Excel, Word, PowerPoint
  • Strong work ethic and positive attitude
  • Ability to use good business judgment and maintain confidentiality