AP Specialist in New York, NY at Vaco

Date Posted: 1/25/2023

Job Snapshot

Job Description

One of the largest and community centers in NYC is looking for an experienced AP Specialist to join the team ASAP! Please see details and job duties below:

Permanent, full time position
Monday-Friday in office
Salary: $60,000-$65,000

Job Duties

    • Maintain high standards of accuracy and assure compliance with company policies and procedures
    • Ensure compliance with all applicable local, state, and federal requirements e.g. CFR and Uniform Guidance
    • Maintain relationships with vendors and program administrators and address billing and invoice concerns
    • Review all invoices and requests for appropriate documentation, accuracy and approval prior to payment
    • Partner with Senior Management to ensure approval of invoices and timely payments
    • Prepare checks, obtain appropriate signatures, and distribute checks as required
    • Ensuring compliance of employee expense reports prior to reimbursement
    • Reconcile and replenish petty cash
    • Reconcile credit card statements
    • Maintain reports and agreements
    • Prepare analysis for various operating expenses and or vendor accounts as required
    • Timely entry and production work products
    • Prepare cash receipts and other deposit items
    • Produce the year-end process (1099s)
    • Assist in monthly closing and audits schedules
    • Prepare AP related entries and reports
    • Perform other related duties as assigned