Controller - historic, stable hospitality organization in San Antonio, TX at Vaco

Date Posted: 8/25/2021

Job Snapshot

Job Description


  • Base $90K + 10% bonus + summer/holiday bonus
  • Medical, dental, vision, life, STD, LTD, supplemental life, accident, critical illness, and FSA
  • 401K with 4% company matching!
  • Competitive paid time off
  • Opportunity to be part of a well known, historical, and respected organization in San Antonio

Role with the Company:

The Controller is responsible for overseeing the General Accounting and Financial Reporting functions as well as the financial services area to include Account Receivables, Account Payables, and Payroll. In addition, there is some oversight of the Human Resource and Information Technology aspects of the Club. Also responsible for maintaining a system of internal controls that will ensure that company assets are adequately safeguarded and that all financial reporting is prepared in compliance with all financial policies, equipment, and US GAAP by performing the following duties.

  • Directs and prepares the monthly trial balance and resulting financial statements including Income Statement and Balance Sheet along with required supporting schedules.
  • Oversee preparation of Payroll in conjunction with HR Manager.
  • Recommends policy proposals for approval relating to accounting and auditing, budget, revenue and cost control, preparation and payment of payroll, tax, compilation of statistics, and office methods and procedures.
  • Manages and conducts internal auditing programs to help ensure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.
  • Prepares budgets and financial forecasts in coordination with the finance committee, departments, and general manager.
  • Analyzes financial information, monitors budgeted versus actual expenditures, and advises management about variances and their potential causes; recommends corrective actions to help assure budget goals are met.
  • Works with external auditors to assure that procedures are consistent with club policies.
  • Verifies that all insurance records for Club property and liability are properly maintained and serve as point-of-contact with insurance brokers. Participate in annual insurance quotation process and negotiate contracts annually.
  • Reconciles monthly ledgers including receivables, payables, bank accounts, asset accounts, and wage accounts.
  • Informs and advises other department heads about the financial aspects of their responsibilities.
  • Prepares and/or helps coordinate the preparation of all federal, state, and local tax returns.
  • Prepares financial reporting for dissemination to the General Manager/Chief Operating Officer (COO), Board of Directors, and Finance Committee.
  • Maintains fixed asset ledgers and prepares depreciation schedules for monthly entries.
  • Audits member and guest charges including checking cash sheets to assure that all receipts have been posted.
  • Safeguards all funds in bank accounts, assuring that revenues are properly and correctly deposited.
  • Ensures that policies and procedures (internal controls) are in place to provide reasonable assurance that the company assets are protected.
  • Provides technical accounting GAAP guidance and support to all company entities. At times, this may include involvement in due diligence and other activities surrounding acquisitions/dispositions.
  • Supervises completion of Federal and State tax reporting requirements (including income, property, sales and use, payroll, and other local taxes), insurance reports, and other reports required by government regulation.
  • Coordinates work for internal and external audits in the periodic review of the company's financial records.
  • Ensures accounting department is staffed with qualified financial personnel capable of meeting the objectives and responsibilities.
  • Directly supervises the accounting team of 2 in AR and AP, as well as the Marketing and Membership Manager and Human Resources Manager.


  • Bachelor's degree in accounting or related business field
  • 5+ years of cost accounting experience in the hospitality industry required; nonprofit experience a plus
  • Accounts Receivable (AR) and Accounts Payable (AP) hands-on experience required
  • Monthly financial statement preparation and review experience required
  • Experience presenting and reviewing financial reports to the Board Finance Committee
  • Experience supervising staff in a hands-on small organization environment
  • Customer interaction experience and customer service focus
  • Business process improvement experience with ability to execute
  • Independent thinker, logical, strategic, with attention to detail