Office Manager in Raleigh at Vaco

Date Posted: 12/2/2019

Job Snapshot

Job Description

Job Title: Office Manager

Responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.

Primary Job Duties and Responsibilities:

  • Assign and monitor administrative responsibilities and tasks
  • Allocate available resources to enable successful task performance
  • Evaluate and manage employee performance and feedback
  • Recruit and Hire Administrative staff
  • Prepare paperwork for hires and terminations, including internals, salaried, and Professional Consultants
  • Organize orientation and training of new staff members
  • Establish and monitor procedures for record keeping
  • Ensure security, integrity and confidentiality of data
  • Design and implement office policies and procedures
  • Oversee adherence to office policies and procedures
  • Monitor and review internal processes
  • Review and approve office supply acquisitions
  • Handle inquiries and complaints
  • Process internal and consultant payroll and expense reports
  • Process accounts payable
  • Flag and clarify any unusual or questionable invoice items or prices
  • Approve final office expense report
  • Monitor internal and consultant PTO
  • Maintain and administer internal benefits
  • Compile and present special reports
  • Communicate changes in policies and procedures
  • Maintain and upkeep office equipment and furniture
  • Organize repairs and upgrades
  • Ensure payment of utility bills
  • Troubleshoot computer and systems problems
  • Liaise with IT specialists to resolve problems
  • Liaise with human resources concerning corporate policies and procedures
  • Administer HR policies and procedures
  • Provide executive level administration

Key Skills and Competencies:

  • Excellent written and verbal communication skills
  • Critical thinking and problem-solving skills
  • Planning and organizing
  • Work and time management
  • Attention to detail and high level of accuracy
  • Delegation of authority and responsibility
  • Confidentiality
  • Teamwork and collaboration
  • Ability to abide by all performance objectives
  • Intermediate to Advanced Microsoft Office

Qualifications:

  • Minimum of five years working in an Office Environment, with Supervisory Experience
  • Bachelor's Degree Preferred