Project Accountant in Indianapolis, IN at Vaco

Date Posted: 10/18/2019

Job Snapshot

  • Employee Type:
  • Job Type:
  • Experience:
    At least 2 year(s)
  • Date Posted:
  • Job ID:

Job Description

Vaco Indianapolis has partnered with a company located in Indianapolis to fill an Project Accounting role.

This is a full time / direct hire position.


  • Prepares monthly draws
  • Responsible for project A/P, A/R, billings, lien waivers
  • Inputs project budget and commitments into accounting software
  • Conducts supplier and subcontractor verifications
  • Prepares certified payroll
  • Prepares subcontracts and purchase agreements. Coordinates distribution of documents.
  • Prepares / Assists with preparation of RFIs, CORs, Submittals, COs, meeting minutes, and other documentation for Project Managers and Project Superintendents
  • Creates project resources in software and ensures records are input in system
  • Collects, organizes, and reviews all certificates of insurance for coverage and limit compliance
  • Ensures key project documents are distributed to field and subs
  • Maintains project filing system - including all software applications, shared drives, and hard files
  • Assists Project Manager with preparation of warranty/owner's manual
  • Misc assignments as required that vary depending on needs of Company and/or department


  • Ideal candidate will have 2+ years of experience in construction accounting, project management, or a related field.
  • Bachelor's Degree in Business or Accounting preferred, will consider experience in lieu of degree.
  • Must be a self-starter who is extremely organized and detail-oriented.
  • Ability to work effectively under pressure and meet daily/weekly/monthly deadlines.
  • Ability to handle multiple projects and support multiple employees' administrative needs with minimum supervision is essential.
  • Ability to communicate effectively (orally and in writing) with vendors, subcontractors, and owners.
  • Excellent computer skills (must be proficient in Microsoft Excel).
  • Experience with Sage Timberline accounting software is preferred, but not required.