Project Manager - Contract Only in Wilmington at Vaco

Date Posted: 1/4/2020

Job Snapshot

Job Description

Job Summary

Our client seeks an experienced Project Manager (PM) with the primary responsibility to work with the business team and drive the project plan to completion. The Project Manager will work with the PMO and stakeholders to assure project delivery dates are met and any/all risks are mitigated as appropriate not to impact the timeline. The PM will coordinate all tasks, maintain current scope, manage timelines, maintain a project plan and communicate status to key stakeholders, project sponsors and senior management.

Specialty Skills, Experiences and Responsibilities

  • Experienced in working on a large project
  • Create and manage the detailed implementation schedule of a large project
  • Identify and track project risks and issues, as well as define mitigation and contingency plans.
  • Regular communication of project status, risks, and issues to clients and internal stakeholders.
  • Ensure the delivery of an end product capable of achieving the agreed and defined business requirements to customer expectations and ensure customer satisfaction (stakeholders).
  • Have strong understanding of business and technical problems that teams are solving and be able to work with stakeholders and teams to prioritize, clarify, and organize work based on this knowledge.
  • Manage data integration and data conversion.

Project Planning

  • Lead requirements gathering sessions with technology and business stakeholders
  • Drive a technology assessment based on the outcome of the requirements gathering
  • Coordinate all key project meetings, phone calls, meeting rooms, etc.
  • Work with business stakeholders and vendor to finalize and get signoff on detailed scope of the project in line with the high level scope set forth in any Statements of Work (SoW) & project charters
  • Develop and get signoff on the Project Strategy document, the "plan of plans", including, but not limited to, the communications plan, project team structure, recurring meeting (including steering) frequency, etc.
  • Develop a project timeline / schedule using Microsoft Project, following all BT standards, working with the appropriate BT teams (e.g. Application Engineering, Information Management, Infrastructure, Security, etc), vendor teams, and business teams
  • Ensure all required deliverables as set forth in the overall project schedule
  • As necessary for applicable projects, collaborate with Compliance to ensure the system's validation, SOX, or other regulatory needs are assessed and defined
  • Prepare for, and conduct, project kickoff presentation
  • Begin preparations for Service Readiness Planning (handoffs to Production Support) at the onset of the project

Project Execution

  • Manage overall scope of projects as defined in the project charter, including the scope, schedule, financials, etc. of any project-related SoW
  • Effectively manage all scope changes, including obtaining required approvals, aligning stakeholder expectations, and assessing any corresponding impacts to budget or schedule
  • Manage overall project communications, including communications to executive stakeholders, colleagues, vendors, business stakeholders, and clients as needed
  • Manage overall financials of the project, ensuring key financial information is always up to date in the overall project portfolio tool
  • Maintain issues & risks logs, ensuring issues & risks are categorized and prioritized appropriately, working with project stakeholders on risk mitigation strategies and action plans for issues, and escalating / raising at appropriate times
  • Prepare weekly status reports (SharePoint) and monthly / bi-monthly steering committee presentations


Education, Licensing, and Certifications Required

  • Bachelor's Degree, preferably with a technical concentration Preferred - Systems Integration Consulting / Management Consulting experience
  • Preferred-PMP certified

Experience Required

  • 5 - 10 years of Project Management experience.
  • Preferred - Relevant Pharmaceutical / CRO industry experience
  • Minimum 5 years project management experience in a large project environment, including the management of budget, risks, resources, scope, issues, changes and quality.
  • Experience working with all levels of management up to C-level - both in working groups and at a presentation level.
  • Business Process Mapping and experience in translating customer business requirements into workable business solutions
  • Proven experience with Change Management
  • Experience working with Sharepoint (or similar) project workspaces / document repositories
  • Agile / Scrum system development lifecycle experience
  • Waterfall system development lifecycle (SDLC) experience
  • Technically skilled Project Management professional comfortable managing the tasks of application engineers, database administrators, data architects, infrastructure, security, and other technical functions
  • Must have experience managing mixed internal/vendor and vendor-only project delivery teams


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