Property Administrator in Irvine, CA at Vaco

Date Posted: 8/5/2022

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Irvine, CA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    8/5/2022
  • Job ID:
    PROPE83428

Job Description

Assist in coordination of tenant move‐in process: prepare tenant welcome packet, coordinate execution and delivery of lease agreements, coordinate distribution of suite keys and/or key FOBs, obtain tenant emergency contact information.
Assist in coordination of tenant move‐out process and prepare move‐out paperwork.
Attend in‐house and off‐site GMI meetings. Create meeting agendas and take meeting minutes, and maintain files on the S Drive for future reference.
Review all templates and forms on M Drive for each property to ensure forms are up to date and correct (TAR form, Manual Billing form, Vendor Services Agreement, Vendor Abstract form, Memorandum of Lease Terms, Meeting Agenda, Meeting Minutes, Property Walk Notes, etc).
Track and file certificate of insurance forms for each vendor and tenant at each property.
Assist in planning tenant appreciation activities and events, including but not limited to holiday events and gift basket coordination.
Provide administrative support to the Property Coordinators and full Property Management team in addition to special tasks/projects for the Accounting team.