Donation Processing Associate - 4 Month Contract POST NUMBER: 461777
- Process all incoming donations received via mail, wire transfer, online credit card, gifts of securities, gifts-in-kind, and third-party organizations in an accurate and timely manner.
- Ensure all required documentation is obtained and securely stored for each donation.
- Enter donor and gift data accurately into the donor database using appropriate gift codes to ensure compliance with donor restrictions.
- Alert the relevant internal teams if donation information is missing, inconsistent, or incomplete.
- Ensure all transactions comply with internal policies, procedures, tax regulations, and applicable charitable guidelines.
- Generate and distribute charitable tax receipts and acknowledgment letters in accordance with organizational standards.
- Maintain organized filing systems for donation records and ensure electronic copies are properly archived.
- Assist in reconciling donation data between the donor database and the financial system.
- Manage the continuity and integrity of tax receipt records, including control of numbering sequences and documentation of cancelled or replaced receipts.
- Update and maintain donor records as required to ensure accuracy and completeness.
- Prepare and process bank deposits, including online transactions.
- Handle one-time credit card donations and address declined or expired payment issues in coordination with relevant teams.
- Contribute to the development and refinement of internal business rules and procedures related to finance and operations.
- Respond to internal and external inquiries related to donations, receipts, and donor information in a professional and service-oriented manner.
About You
- Completion of a college diploma or university degree.
- Minimum of 2 years of relevant experience in donation processing, gift administration, or a related role (an equivalent combination of education and experience may be considered).
- Proficiency with donor database management systems (e.g., Raiser’s Edge or similar).
- Strong computer skills, including Microsoft Office (Outlook, Word, Excel).
- Understanding of basic accounting or bookkeeping principles is an asset.
- Excellent attention to detail, organizational, and time management skills.
- Strong interpersonal and communication abilities, with discretion in handling confidential donor information.
- Demonstrated ability to provide excellent customer service and manage sensitive donor interactions effectively.
Pay Range
$20 - $23 / hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #461777.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.