Account Receivable Specialist Contract in Memphis, TN at Vaco

Date Posted: 10/17/2020

Job Snapshot

  • Employee Type:
  • Location:
    Memphis, TN
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Vaco Staffing has an immediate need for an Accounts Receivable Specialist. This opportunity is a contract that will last 6-7 months and will require the working knowledge of the cash application process and experience with transportation documentation(Bills of lading, ASN, packing slips, and proof of deliveries).


  • Processes all customer payments, invoices, and statements and verifies accounts for accuracy.
  • Processes credit card payments, checks received, UPS COD payments, and incoming wire transfers and ACH payments.
  • Maintains all accounts receivable reports, spreadsheets, and files.
  • Updates credit status for customer accounts.
  • Handles and communicates collections of past due customer accounts.
  • Updates COD log as payment is collected.
  • Analyzes monthly aging report and presents status of accounts to management.
  • Communicates internally and externally with customers by telephone and by email to investigate complaints, verify accuracy of charges, or to correct errors in accounts.
  • Manages pre-payment orders.
  • Audits daily orders for accuracy of shipping, sales tax, and method of payment details.
  • Creates RMAs when needed for invoices, processes receipt of RMAs, and issues refunds in appropriate manner. Prepares monthly RMA report for management.
  • Prepares and mails credit memos, invoices, statements, and collection letters.
  • Confirms funds on out-of-state checks.
  • Make arrangements for certificate of insurance to be sent to customer upon receipt of request from customers.
  • Maintains online files for customer's sales tax certificates.
  • Assists with receptionist duties as required and serves as backup for all telephone duties.
  • Communicates issues and progress to the Controller.
  • Responds to change productively and handles other essential duties as required or assigned.


  • Bachelor's Degree in Accounting and two or more years related experience and/or training; or equivalent combination of education and experience
  • Experience in Accounts Receivable must be related to business to business, consumer collections and medical billing will not be considered at this time
  • Knowledge of accounting systems
  • Typing, minimum 50wpm and 10-key touch
  • Must be proficient in use of Email and MS Office applications
  • Excellent attention to detail
  • Demonstrates accuracy and thoroughness
  • Basic math skills
  • Strong written and verbal communication skills
  • Strong analytical and problem-solving skills