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Accounts Payable Admin in Orlando, FL at Vaco

Date Posted: 11/8/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Orlando, FL
  • Job Type:
  • Experience:
    2 to 3 years
  • Date Posted:
    11/8/2018
  • Job ID:
    ACCOU92596

Job Description

Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business.

PURPOSE OF ROLE:
To facilitate processes for all Ravago Americas Company A/P Coordinators.

KEY AREAS OF ACCOUNTABILITY:

Daily Duties:
• Opening incoming mail for accounts payable dept
• Filing of A/P invoices
• Pulling of invoices for check runs
• Preparation of check runs for signing purposes
• Stuffing of envelopes and mailing of check runs
• Scanning of payments into ImageQuest online archive system
• Verification and logging of said payments
• Preparation and mailing of UPS/FedEx shipments as needed
• Arranging of luncheons and special events for office
• Completing documents such as credit applications and sales tax exemption certificates
• All vendor setups as well as maintenance of vendor database
• Maintenance of W9 retention
• 1099 processing
• Maintenance of company credit references and contact lists

Periodic Duties:
• Pull backup for auditors
• Special projects as needed

Communication:
• Willingness and ability to clearly explain issues with multiple departments.

Thoroughness:
• Pays attention to detail and accuracy.
• Ensures that activities and tasks are handled correctly and completed on time.

Contacts:
Internal: A/P Coordinators, various management personnel as well as several other depts

SKILLS

• Excellent written and verbal communication
• Proficient in Microsoft Office Outlook, Word and Excel
• Detail oriented
• Excellent time management skills
• Ability to prioritize
• Good at multitasking
• 2 yrs experience in an office environment