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Accounts Payable Administrator in Irvine, CA at Vaco

Date Posted: 4/9/2019

Job Snapshot

  • Employee Type:
  • Location:
    Irvine, CA
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:
  • Job ID:

Job Description

Accounting Professionals-don't let your resume get lost in the shuffle!

Let Vaco serve as your advocate in presenting you to our top clients who are looking for accounting professionals. Our clients have immediate opportunities for Accounts Payable Coordinators; don't let your resume get lost in the shuffle - let us work for you! At Vaco, we give you an advantage over your competition! Our recruiters have direct relationships with accounting managers, so they can connect your work experience to the open job-promoting your strengths to the manager while preparing you for that specific interview.

Our recruiters will provide you with great insight about trends in the industry - keeping you up to date on compensation expectations, company culture, and growth opportunities. If your background is in accounting as an AP Coordinator, and you want to partner with the best, apply today!

As an Accounts Payable Coordinator, you will compile data, compute fees and charges, and prepare invoices for billing purposes.

Additional responsibilities of the Accounts Payable Clerk include:

  • Must be knowledgeable with the full accounts payables cycle and processing procedures; apply timely weekly/ biweekly processing.
  • Requires knowledge of cost centers as relates to programs and coding with minimal to no errors.
  • Prepare check requests, code vouchers to appropriate cost centers, obtain voucher authorization signatures, verify documentation, and enter vouchers to the accounting system.
  • Review payable vouchers, transaction reports, research and adjust as necessary, and post batches.
  • Responsibility for making online payments. Generate manual payments in the system to clear the A/P account and balance to MasterCard statement.
  • Reconcile vendor statements from invoices received and payments made; research discrepancies and coordinate with vendor(s) to reconcile balances to date.
  • Respond to vendor calls and inquiries from programs.
  • Reconcile AP Aging with GL, analyze outstanding invoices and prioritize payments based on this aging report.
  • Perform all other duties and assignments as assigned.
  • Run and manage the 1099 program
  • Set up, maintain and monitor fleet files ensuring all vehicles are fully operational
  • Validate Enterprise charge statements
  • Manage fuel card and validate Wex statements
  • Detail oriented and the ability to multi task and prioritize responsibility
  • Adjust quickly to a fast past environment.
  • Excellent verbal and written communication