Accounts Payable Administrator in Newport Beach, CA at Vaco

Date Posted: 9/10/2019

Job Snapshot

  • Employee Type:
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:
  • Job ID:

Job Description

The Accounts Payable Specialist will perform and oversee all accounting functions for corporate offices. Payments of outstanding invoices will be done weekly or monthly. This position will also be responsible for verifying that the vendor is in compliance with construction lien laws and insurance coverage prior to issuing payment.

Essential Duties and Responsibilities:

  • Process invoices & purchase orders for payment and perform weekly check runs
  • Deposit all incoming checks daily and record the deposits in the accounting books
  • Process online payments for vendors
  • Reconcile and pay corporate credit cards
  • Reconcile vendor statements
  • Responsible for maintaining the A/P files
  • Obtain lien releases from vendors as required
  • Manage monthly closing of A/P files
  • Work with with the purchasing department to resolve purchase order issues
  • Process 1099's on an annual basis
  • Perform other related duties and assignments as required.

Education and Experience:

  • Minimum two-year degree or equivalent work experience in a similar environment
  • Working knowledge and experience with Sage Timberline 300 / Marks Systems IHMS
  • Construction experience
  • General knowledge of basic accounting principles