Accounts Payable (AP) Representative in Cincinnati, OH at Vaco

Date Posted: 10/4/2019

Job Snapshot

Job Description

Overview

The Accounts Payable Representative will be responsible for preforming all accounts payable duties, supporting the company and divisions within.

This position plays a crucial role in the daily upkeep of accounts payable, fielding phone calls from vendors, ensuring invoices are entered into accounting system, payments made within acceptable timeframe, and other duties as assigned. This position partners with AP lead and team of AP representatives.

Responsibilities

  • Build friendly relationship with vendors
  • Analyze accounts, obtain missing invoices, and address discrepancies
  • Build rapport with assigned divisions/departments
  • Maintain spreadsheet with invoices and their status, review each week
  • Invoice Entry, Coding, keying, date stamping and filing of invoices
  • Check Runs which includes pulling invoices for payment, delivering checks as necessary (postage machine, overnight)
  • Overall knowledge of AP related topics
  • Other tasks as needed or requested by lead or manager

Skills / Qualifications

  • Minimum 2 years of experience accounts payable support (or 1-year experience and college degree, preferably with accounting or accounting related major)
  • Ability to read and interpret accounting related documents
  • Ability to effectively communicate inside organization (manager, peers, members of team) as well as externally (vendors)
  • Ability to calculate figures and amounts such as invoice amounts, payment terms and cash balances and to apply concepts of basic math
  • Excellent analytical skills and knowledge of accounting and financial principles
  • Demonstrated problem resolution skills
  • Attention to detail is critical
  • Proficiency with accounting software systems
  • Ability to remain calm when faced with deadlines and multiple priorities
  • Excellent interpersonal skills, ability to function as part of a team

Job Requirements

Overview The Accounts Payable Representative will be responsible for preforming all accounts payable duties, supporting the company and divisions within. This position plays a crucial role in the daily upkeep of accounts payable, fielding phone calls from vendors, ensuring invoices are entered into accounting system, payments made within acceptable timeframe, and other duties as assigned. This position partners with AP lead and team of AP representatives. Responsibilities Build friendly relationship with vendors Analyze accounts, obtain missing invoices, and address discrepancies Build rapport with assigned divisions/departments Maintain spreadsheet with invoices and their status, review each week Invoice Entry, Coding, keying, date stamping and filing of invoices Check Runs which includes pulling invoices for payment, delivering checks as necessary (postage machine, overnight) Overall knowledge of AP related topics Other tasks as needed or requested by lead or manager Skills / Qualifications Minimum 2 years of experience accounts payable support (or 1-year experience and college degree, preferably with accounting or accounting related major) Ability to read and interpret accounting related documents Ability to effectively communicate inside organization (manager, peers, members of team) as well as externally (vendors) Ability to calculate figures and amounts such as invoice amounts, payment terms and cash balances and to apply concepts of basic math Excellent analytical skills and knowledge of accounting and financial principles Demonstrated problem resolution skills Attention to detail is critical Proficiency with accounting software systems Ability to remain calm when faced with deadlines and multiple priorities Excellent interpersonal skills, ability to function as part of a team