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Accounts Payable Associate in Brooklyn, NY at Vaco

Date Posted: 1/10/2019

Job Snapshot

Job Description

Our client, located in Brooklyn, NY is adding a A/P Associate to the team.

In this role the ideal candidate will be responsible for but not limited to:

  • Maintaining accurate and up to date vendor records.
  • Reconciling expenses which have been approved for payment and ensure all payment are made accurately and within the time limits.
  • Direct Full Cycle AP processing including:
    • GL coding.
    • Invoice entry.
    • Check processing.
  • Review invoices for appropriate documentation and approval prior to payment
  • Process and enter invoices
  • Prioritize invoices according to cash discount potential and payment terms
  • Process check, credit card, purchasing card and ACH "Direct Deposit" requests, matching invoices with document control
  • Audit and process credit card bills, matching receipts with the credit card bill
  • Match invoices to checks or ACH requests and obtain all signatures for checks and distribute checks accordingly
  • 1099 maintenance
  • Track and monitor selected expense items and provide reports as requested
  • Respond to all vendor inquiries
  • Reconcile vendor statements, research and correct discrepancies
  • Process and Maintain long-term vendor contracts and work orders including document control
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Assist with other projects as needed

Requirements for the position include:

  • MINIMUM 3 years of Accounts Payable experience.
  • Experience working in a real estate office or accounting office a big plus
  • Excellent written and oral communication skills
  • Strong organizational and analytical skills
  • Must be very proficient in Quick Books

This is an excellent direct-hire, permanent opportunity with the opportunity to grow with the company.