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Accounts Payable Clerk in Indianapolis, IN at Vaco

Date Posted: 3/23/2018

Job Snapshot

  • Employee Type:
  • Job Type:
  • Experience:
    At least 2 year(s)
  • Date Posted:
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Job Description

Our client, located North Indianapolis, is looking for an Accounts Payable Clerk for a long term contract/possible contract to hire role.


Accounts Payable is responsible for daily purchasing assignments as delegated by Manager, Accounts Payable for the Indianapolis based businesses. Proactively partners with the vendors to understand their needs and make changes and improvements. Ensures processes and procedures relating to financial operations are efficient and effective. Identifies and champions changes and improvements to drive improved efficiency and effectiveness across the organization.


  • With the Accounts Payable Manager, provides support for all Accounting Department activities.
  • Open incoming mail, date stamp and scan invoices that are saved in pending files to be entered.
  • Reconcile vendor statements and maintain statement file.
  • Responsible for entering all invoices into SAP and submitting them into the AP Workflow. This includes vendor invoices with or without purchase orders, employee expense reports, per diem requests, wire transfers, ACH debits, company credit card expenses and credit memos.
  • Responsible for determining whether Indiana sales/use tax is needed and include it on appropriate entries in SAP.
  • Process AP Workflow response emails, finishing entries by inputting budget codes provided by departments while monitoring whether appropriate approvals have been given.
  • Correspond with departments and vendors when there are discrepancies between receiving documents and the invoices, missing invoices, or questions about invoices.
  • Monitor Received Not Invoiced Report, investigate and resolve any entries older than 30 days.
  • Monitor Pending AP batches, following up with employees as needed or making sure entry can be processed in a timely manner.
  • Assist with month end and year end closing processes.
  • Answer Accounts Payable questions from vendors and employees.
  • Other duties as assigned by manager.



  • High school graduate or GED with experience in Accounting and Finance or equivalent experience
  • Bachelor's degree in Accounting a plus.


  • 2 to five years of experience in Accounts Payable operations.
  • Good knowledge of financial operations relative to purchasing.
  • Ability to communicate with senior management and across functional departments and business units.
  • Strong numerical, written and analytical capabilities.
  • Ability to multi-task while maintaining attention to detail.
  • SAP experience is a plus.