Accounts Payable Manager - Apply Now! in Monrovia, CA at Vaco

Date Posted: 2/1/2021

Job Snapshot

  • Employee Type:
  • Location:
    Monrovia, CA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Vaco Los Angeles is working with a client who is looking for an Accounts Payable Manager to join their team!


  • Manage all aspects of Accounts Payable function and provide leadership to the AP team
  • Perform full cycle AP processing with 3 day/week vendor/agent check runs and ensure adherence to company guidelines
  • Approving AP vouchers in a paperless workflow environment and review check, wire and ACH payment packages prior to payment release
  • Set up ACH vendors in banking system, manage and monitor positive pay transactions
  • Monitor AP email Inbox to respond and resolve urgent issues or requests
  • Manage and coordinate monthly accounts payable close process, including AP and Clinical accruals. Investigate any discrepancies discovered during the GL to AP module reconciliation process
  • Communicate with top suppliers during month-end and quarter-end to gather accrual information in accordance with internal control procedure
  • Communicate with department heads during quarter-end to review open POs and accrue for any unbilled charges
  • Monitor and review AP Aging Report, outstanding workflows and unvouchered invoices to proactively address or resolve any past due invoices
  • Direct and supervise Form 1099 processing
  • Mentor, train and hire AP staffs. Foster an environment that encourages ideas within the group to improve efficiency of the accounts payable function.
  • Assist the payables team in resolving account discrepancies.
  • Maintain and ensure ongoing compliance with SOX 404 internal control documentation and testing
  • Develop, document and educate employees and management on new and/or updated policies and procedures
  • Other duties as assigned


  • B.A. or B.S. degree or equivalent combination of education and experience
  • 7+ years of progressive experience in an AP or Accounting environment with 2+ years of leadership experience included
  • Must have large ERP AP system experience, as well as 1099 filing experience
  • Strong PC and business solutions software skills
  • Strong interpersonal skills for interacting with accountants, clients, and upper management
  • Good communication skills for communicating with support personnel and management
  • Strong analytical and problem solving skills
  • Good presentation skills for educating internal clients, etc.
  • Good planning and organizational skills to balance and prioritize work