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Accounts Payable Manager in El Segundo, CA at Vaco

Date Posted: 3/23/2018

Job Snapshot

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Job Description

The Accounts Payable Manager supervises all facets of the companies worldwide Accounts Payable (A/P) functions. This leadership role oversees prompt, correct, and complete processing and payment of payables, expense reports, and travel and entertainment (T&E) activity to support preparation of accurate financial statements, compliance with vendor agreements, and optimization of cash flow.


Accounts Payable

  • Direct processing and payment of vendor invoices, employee reimbursements, and T&E activity across all entities to ensure prompt and accurate recording and payment in compliance with vendor terms and company policies.
  • Serve as primary vendor liaison to resolve escalated concerns and negotiate terms.
  • Establish and oversee maintenance of company-wide approval matrix, ensuring appropriate consistency across roles and departments.
  • Complete and/or oversee accurate calculation and preparation of A/P related journal entries.
  • Complete and/or provide hands-on support for all A/P reconciliations in support of month-end close activities.
  • Develop, implement, and maintain comprehensive unclaimed property processes, partnering with appropriate internal and external resources to stay abreast of changing regulatory requirements.
  • Coordinate with Tax team to maintain awareness of and compliance with assessment and remittance of use taxes as required by government entities.
  • Provide hands-on leadership for year-end compliance activities, ensuring proper issuance of all required Forms 1099 and resolution of missing or erroneous federal id numbers.
  • Oversee response to billing and A/P inquiries in a manner that cultivates a culture of exemplary customer service - both internal and external.


  • Oversee maintenance of vendor records within A/P System(s) to ensure up-to-date address, terms, tax, and contact information.
  • Serve as SME (Subject Matter Expert) for A/P and T&E Systems
  • Collaborate with cross-functional teams on various systems projects including selection, implementation, and upgrades to A/P or T&E systems.

Policies, Procedures, and Internal Controls

  • Develop and maintain effective policies and procedures for A/P, driving toward implementation of best practices and business process improvements.
  • Establish roles and responsibilities within department that accomplish adequate segregation of duties and execution of key controls.
  • Monitor overall A/P activity for unusual or suspicious events that may indicate vendor or employee fraud (e.g., frequent manual checks, high volume activity for smaller vendors, incomplete vendor files, etc.)
  • Support overall organization's SOX compliance requirements through adherence to key controls and timely completion of reporting.

Team and Project Management

  • Manage, motivate, and develop staff within the Accounts Payable team. Partner with Corporate Controller to design and maintain an organizational structure appropriate for supporting current and future business needs.
  • Perform staff management and administrative duties including training, and performance evaluation. Manage staffing and budgetary requirements and set department performance standards.
  • Perform special projects and analyses as assigned.


  • Demonstrated effective written, verbal and interpersonal communication skills at all levels of the organization
  • Creative problem solving skills coupled with good judgment
  • Effective communication skills, verbal and written, in order to research, prepare and present information to Management, as well as effective communication skills with co-workers
  • Critical thinking and strong analytical skills.
  • Ability to exercise sound judgment, provide leadership, and take initiative under minimal supervision
  • Intermediate Microsoft office skills.
  • Comfort in a fast paced work environment, with multiple concurrent projects and priorities.
  • Ability to plan, execute and deliver on projects in a timely manner; plus the ability to multi-task on varying projects and initiatives.
  • Very high attention to detail; organized and thorough with a desire for continuous improvement.
  • Stellar work ethic.


  • Bachelor's degree required, with emphasis in Accounting or Finance preferred


  • 5+ years of experience overseeing Accounts Payable functions in a high volume environment
  • Experience with Concur or other T&E system
  • Experience with a large ERP system; NetSuite, SAP, Oracle, Great Plains, PeopleSoft, etc.
  • Exposure to international operations preferred
  • Experience participating in system evaluation and implementation preferred
  • Proven ability to develop and sustain a department that is poised to meet the changing needs of the company