Accounts Payable Purchasing Coordinator in Maitland at Vaco

Date Posted: 2/22/2021

Job Snapshot

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  • Experience:
    At least 2 year(s)
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Job Description

Accounts Payable Professionals: let Vaco advocate for you and you'll have an advantage over your competition! Our recruiters have direct relationships with hiring managers, so they can connect your work experience to the open job. We have immediate openings for Account Payable Clerks in the Orlando area. Instead of being another faceless resume, let Vaco promote your strengths to the hiring manager while preparing you for their specific interview.

Our recruiters will provide you with great insight about trends in the market-keeping you up to date on compensation expectations, company culture and growth opportunities. If you're an experienced Accounts Payable Clerk and you want to partner with the best, apply today!

General Summary:

Provides Purchasing with technical and system support with all aspects of the purchasing systems within the division including Newstar and BuildPro.

Primary Objectives:

  • Responsible for accurate data input and transactional support as needed.
  • May be responsible for processing purchase orders at the time of start and ensuring compliance with Sarbanes Oxley (SOX) controls.
  • May be responsible for providing cost analysis, including comparisons across plans and divisions.
  • Manages the creation of house budgets based on information provided by Senior Purchasing Agents.
  • May be responsible for the buyer change order process; audits, monitors option margins.
  • May be responsible for Accruals at time of start and closing.
  • May be responsible for Non Standard Option (NSO) and Regular Priced Option (RPO) requests.
  • May be responsible for Cost Change Request process.
  • May be responsible for variance purchase orders
  • May be responsible for monthly change in cost documentation and signoff.
  • May be responsible for assisting with Trade Partner issues (payment shortage, late payments, etc.).
  • May provide support of bid process for Senior Purchasing Agents including bid tracking, bid analysis, and bid signoff.
  • May produce weekly and monthly management reports and memos.
  • May help with SharePoint/Intranet modifications.
  • May provide assistance in building databases to bridge gaps between systems (specifications, starts).
  • May provide training to staff.
  • May be responsible for documentation of processes (Manual).
  • May negotiate and contract with trades and other vendors or provide support as necessary.
  • May provide estimating of plans and standard options.
  • May assist with vertical construction costs for land acquisition requests.
  • May be responsible for adherence to Bidding Tracker dates.
  • May be responsible for Bidding Tracker deadlines.
  • May prepare and maintain/update "hard" cost budget for each subdivision.
  • May work with trade partners to ensure insurance compliance.
  • Performs other duties as assigned by the Head of Purchasing.
  • May be responsible for building take-off detail in Newstar.
  • May aid sales/design team with optional availability or pricing issues.
  • May be responsible for the set up and maintenance of BuildPro.

Required Qualifications:

  • High school graduate or equivalent required. Some Accounting coursework at college level preferred.
  • Two years of Accounting experience at minimum; two years contract experience may be required
  • Good understanding of construction and divisional office procedures.
  • Proficient computer skills (especially spreadsheet and word processing software; may need database experience).
  • Excellent interpersonal and communication skills.