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Accounts Payable/Receivable Specialist in Tampa, FL at Vaco

Date Posted: 11/9/2018

Job Snapshot

  • Employee Type:
  • Location:
    Tampa, FL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

The Accounts Payable/Receivable Specialist ensures invoices are paid accurately and in a timely matter as well as maintains records and support for our account receivables.

Duties & Responsibilities:

  • Actively seek opportunities to improve and streamline processes, develop new safeguards against errors or possible fraud, and oversee implementation of process efficiencies.
  • Responsible for general ledger coding, data entry, communicating with vendors, and research.
  • Maintain all accounts payable and receivable reports, spreadsheets, and centralized files.
  • Perform other duties as assigned.

Accounts Payable

  • Enter, analyze, and process invoices, expense reports, contractor payments, and corporate credit card transactions to proper accounts for multiple entities.
  • Complete monthly bank and credit card reconciliations.
  • Reconcile monthly vendor statements.
  • Process checks for disbursements to vendors.
  • Identify and enforce internal controls related to disbursements.
  • Proper coding of invoices to ensure there are no duplicate payment of bills or erroneous over/under payments.
  • Responsible for handling issues/concerns with Employees and Vendors regarding payment disbursement.

Accounts Receivable

  • Process incoming ACH's and apply deposits to correct account.


  • Bachelors' degree in Accounting or related field.
  • Three plus years' experience in Accounts Payable and Receivable.
  • Knowledge of MS Office (Word, Excel, Outlook, Access).
  • Quickbooks experience preferred.
  • Excellent written and verbal communication skills.
  • Strong data entry and organizational skills.
  • Exceptional focus on project follow-through.
  • Ability to work well with others in a fast-paced environment.
  • Effective communicator both internally and externally.
  • Team player.
  • Self-starter who works well under pressure.
  • Detail oriented.
  • Willingness to embrace new policies and procedures.
  • Accepts ownership and is responsible, dependable, and has an exceptional work ethic.
  • Enjoys working in a fast-paced environment and can multi-task and successfully manage the demands of multiple projects and deadlines.
  • Flexible in response to the dynamic needs of the business.
  • Positive outlook and the humor, patience, and flexibility necessary to address the needs of an entrepreneurial organization.

Job Type: Full-time


  • Accounts Receivable and Payable: 3 years (Preferred)