Accounts Payable Specialist - Contract Employee - Full Time in Cincinnati, Ohio at Vaco

Date Posted: 11/21/2019

Job Snapshot

Job Description

In this role, you will be responsible for accounts payable duties.

This position plays a crucial role in the daily upkeep of accounts payable, fielding phone calls regarding customer/client accounts payable, ensuring invoices are entered into accounting system, payments made within acceptable timeframe, and other duties as assigned. This position typically partners with the AP Manager, AP lead and team of AP representatives.


  • Build friendly relationship with vendors
  • Analyze and research accounts, obtain missing invoices, and address discrepancies
  • Build rapports
  • Maintain spreadsheet with invoices and their status
  • Invoice Entry, Coding, keying, date stamping and filing of invoices
  • Check Runs which includes pulling invoices for payment, delivering checks as necessary (postage machine, overnight)
  • Other tasks as needed or requested by Lead or Manager

Skills / Qualifications

  • Minimum 3 years of experience in multi-site / location accounts payable support (or 1 year experience and college degree, preferably with accounting or accounting related major)
  • Ability to read and interpret accounting related documents
  • Ability to effectively communicate inside organization (manager, peers, members of the team) as well as externally (vendors, clients, customers)
  • Ability to calculate figures and amounts such as invoice amounts, payment terms and cash balances and to apply concepts of basic math
  • Excellent analytical skills and knowledge of accounting and financial principles
  • Demonstrated problem resolution skills
  • Attention to detail is critical
  • Proficiency with accounting software systems
  • Ability to remain calm when faced with deadlines and multiple priorities
  • Excellent interpersonal skills, ability to function as part of a team

Job Requirements

To be successful in the Accounts Payable Coordinator role, it is essential that you have experience in an electronic finance processing environment with multiple location accounts payable. Additional requirement of the Accounts Payable Coordinator role include: • 2 + years of accounts payable processing experience and general knowledge of accounting and accounts payable principles • Experience with a purchasing card and corporate card program • Knowledge of Microsoft Excel and Word • Excellent written and verbal communication skills necessary to work with various vendors and internal customers