Accounts Payable Specialist - NE Side in Indianapolis, IN at Vaco

Date Posted: 11/6/2019

Job Snapshot

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Job Description

Vaco has partnered with a reputable company on the NE side for this exciting direct hire AP Specialist opportunity!

The Accounts Payable Specialist is responsible for processing invoices submitted from vendors and subcontractors and issuing payments either by check or an electronic payment (ACH). This position is also responsible for processing expense reports for both billable and non-billable employees. This position will be responsible for payroll processing responsibilities. Finally, this position will also be responsible for serving as a backup for other integral duties in the accounting department, including, but not limited to, applying cash received against open invoices in the accounting system and invoicing external clients.

Essential Duties:

  • Process vendor invoices. This includes coding invoices for charge numbers and requesting approvals from employees who are responsible for the expenditure.
  • Set up new vendors in the Vision accounting systems. This requires a completed Form W-9 from the vendor with an EIN or SS number.
  • Review and process both billable and non-billable employee expense reports. This includes reviewing the reports for compliance with travel policies and verifying the supporting receipts and other documentation are present.
  • Prepare payments to vendors and employees. This includes running AP Aging reports and determining pay dates based on vendor terms and cash availability. Ensure that all payments, per diems and reimbursements are accurately processed on a weekly basis
  • Prepare annual 1099 reporting. This includes running and printing the IRS Form 1099 that reports the calendar year payments from the company to vendors, independent contractors and subcontractors.
  • Address and Resolve payment discrepancies and disputes on behalf of the company.
  • Prepare monthly AP reconciliations
  • Process remote deposit
  • Assist in generating invoices and prebill reports for each PM
  • Responsible for the administration (new hire setup and changes) of employees in Vision.
  • Weekly timesheet review and posting.
  • Process payroll on a bi-weekly basis

Experience & Education:

  • Associates degree (2 year) in accounting/finance.
  • Minimum of 2 years' experience in working in an Accounting environment, preferably accounts payable.
  • Excellent verbal and written skills required. Will need to communicate with vendors via phone and email, as well as internally with project managers across multiple operating units. Need to be professional and demonstrate a positive attitude.
  • MS office (excel, word, etc.) is required
  • Proficient with accounting ERP systems, preferably Vision but not required F. Proven organizational skills and detail-oriented