Accounts Payable Specialist in Irvine, CA at Vaco

Date Posted: 11/11/2020

Job Snapshot

  • Employee Type:
  • Location:
    Irvine, CA
  • Job Type:
  • Experience:
    At least 2 year(s)
  • Date Posted:
  • Job ID:

Job Description

Accounting Professionals-don't let your resume get lost in the shuffle!

Let Vaco serve as your advocate in presenting you to our top clients who are looking for accounting professionals. Our clients have immediate opportunities for Accounts Payable Coordinators; don't let your resume get lost in the shuffle - let us work for you! At Vaco, we give you an advantage over your competition! Our recruiters have direct relationships with accounting managers, so they can connect your work experience to the open job-promoting your strengths to the manager while preparing you for that specific interview. Our recruiters will provide you with great insight about trends in the industry - keeping you up to date on compensation expectations, company culture, and growth opportunities. If your background is in accounting as an AP Coordinator, and you want to partner with the best, apply today!

Vaco is currently partnering with a leading homebuilding / construction company in the Irvine area on a new Accounts Payable Specialist search. Ideal candidates will have a minimum of 2 years of accounts payable experience, preferably in homebuilding or construction organization, and experience working in a fast-paced/high-volume setting processing a minimum of 400 invoices weekly. This will be a temp-to-permanent role looking to idenfity candidates immediately.

Additional responsibilities of the Accounts Payable Specialist include:

  • Timely code invoices to the proper general ledger account and ensure proper approvals
  • Research, code, and pay all utility bills
  • Notification of transfer of service for utilities as homes close
  • Work with automatic payment contracts, electronic fund payments, and system and manual check runs
  • Process contracts and addendum/changes
  • Work order payment processing
  • Process progress payments against contracts
  • Positive pay validation; research and resolution for exceptions
  • Check voids/stop payments
  • Weekly cash deposits
  • Review of vendor address book updates
  • Maintain contractor insurance certificates on all subcontractors, verifying their coverage, and notifying them when insurance coverage will lapse
  • Verify local tax rates
  • Maintain and communicate accounts payable calendar
  • Accounts payable month end close
  • Update/maintain accounts payable procedures
  • Business license updates and renewals
  • FileNet scanning and indexing
  • Accounts Payable inbox monitoring and printing and sorting of invoices
  • Other duties as assigned