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Accounts Payable Specialist in Atlanta, GA at Vaco

Date Posted: 4/14/2019

Job Snapshot

  • Employee Type:
  • Location:
    Atlanta, GA
  • Job Type:
  • Experience:
    At least 2 year(s)
  • Date Posted:
  • Job ID:

Job Description

Updated 4-14-19

Vaco Atlanta has a brand new Accounts Payable Specialist role at a great healthcare services client of ours in Buckhead. Our client is in a great industry (healthcare), uses a popular ERP (Dynamics GP aka Great Plains) and offers a competitive salary (to $50K) and benefit package. Our client would like to fill this position on a temp to perm basis but direct hire is a possibility.

The AP Specialist receives and reviews invoices from vendors, matches documents, codes and batches, assembles voucher packages for approval by appropriate managers, and processes checks to send to vendors. Performs other basic clerical duties associated with accounts payable. Post transactions to journals, ledgers and other records. Handles incoming calls from vendors regarding payments. Oversees accounts payable recordkeeping, supervision and recording of amounts due, verification of invoices, and calculation of discounts


  • Review and code accounts payable invoices and check request to proper accounts.
  • Obtain appropriate approvals prior to payment of invoice.
  • Prepare batches of invoices for data entry.
  • Manage a weekly check run process.
  • Prepare analysis of Accounts Payable accounts.
  • Monitor accounts to ensure payments are up to date.
  • Resolve invoice discrepancies.
  • Maintain vendor maintenance files. Identify 1099 vendors.
  • Correspond with vendors and respond to inquiries.
  • Produce monthly reports regarding monthly check, invoice and void statistics.
  • Assist Accounting team in month end close task and annual audit.
  • Verify that transactions comply with policies and procedures.
  • Assist vendors with questions/problems involving invoicing and payment.
  • Maintain permanent and ongoing payables files.
  • Prepare special reports for management.
  • Demonstrate knowledge of and support of Company's mission, vision, standards, policies and procedures, operating instructions, confidentiality standards, and the Code of Ethical Behavior.
  • Comply with all applicable HIPAA rules and regulations.
  • Perform other duties as assigned.


  • Associate's degree or equivalent training required.
  • Two or more of accounts payable experience in a multi company, multi location environment preferred.
  • Excellent computer skills including intermediate Microsoft Excel.
  • Experience using Dynamics GP (fka Great Plains) is required for this role
  • Excellent communication (written and verbal).
  • Strong organizational and analytical skills required.
  • Ability to effectively manage a wide variety of assignments and meet deadlines.
  • Attention to detail and ability to multi-task.
  • Strong customer service and organization skills.
  • Good command of the English language, both verbal and written.
  • Ability to work well with physicians, employees and others.