Accounts Payable Specialist in Fair Haven, NJ at Vaco

Date Posted: 10/30/2020

Job Snapshot

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Job Description

Accounts Payable Specialist role available in the Monmouth County NJ area. For this position the ideal candidate will have a minimum of 2 years Accounts Payable experience in the construction industry. Working knowledge of SAGE 300 is required.

  • Reconciling vendor invoices for our construction projects to contracts and purchase orders, uploading them to an electronic payables workflow system, and ensuring timely Project Manager approvals.
  • Assisting with preparation of construction draws and maintenance of project files.
  • Process vendor/subcontractor invoices, ensuring accuracy of coding and adherence to established policies and processes by utilizing current job and category code lists, open contracts and purchase orders, and established job budgets.
  • Enter contract data in construction accounting system.
  • Update contracts with change orders.
  • Monitor open payables to ensure timely approval.
  • Assist Construction Accountant with preparation of supporting documentation of construction draws.
  • Provide system support to users concerning Construction and Accounts Payable systems.
  • Maintain organized and current project files.


  • Associates degree in business or accounting preferred
  • 3-5 years accounts payable experience
  • Knowledge of job costing principles preferred
  • Senior Housing experience preferred
  • Knowledge of SAGE 300 a must
  • Excellent written and verbal communication skills, including the ability to respond to questions from all levels of the organization
  • Self-motivated, takes personal accountability for a high level of performance, and enjoys a fast-paced, challenging work environment
  • Must be proficient with Excel, Word and Outlook applications

If you would like to learn more about the Accounts Payable Specialist role located in the Monmouth County area and have the required background, please - APPLY NOW!