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Accounts Payable Specialist in Los Angeles, CA at Vaco

Date Posted: 9/12/2018

Job Snapshot

Job Description

Are you looking for a career opportunity with a big time company that has a smaller family feel? Vaco has partnered with a well-known company, located in Downtown Los Angeles, to find a great AP Specialist to join their team. The role is temp-to-hire.

What You Will Be Doing:

  • Coordinate receipt, matching, verification, data entry, and payment of Accounts Payable invoices, check requests, expense reports & garnishments payments ensuring all appropriate approvals and /or GL coding have been received
  • Communicate with co-workers, management, customers, vendors and others in a courteous and professional manner
  • Reviews all invoices for appropriate documentation and approval prior to payment and obtains signatures on all accounts payable checks
  • Distributes signed checks as required
  • Upload and entry of invoices in a high volume work environment
  • Reconcile and process credit accounts as assigned
  • Answers vendor inquiries
  • Maintains all accounts payable reports, spreadsheets and corporate accounts payable files
  • Assists in month end close process to include monthly accruals
  • Process check requests
  • Review and reconcile vendor statements and resolve any open and outstanding issues to include unapplied payments
  • W-9 maintenance
  • Assist with processing petty cash requests
  • Assist with 1099 year-end process.
  • Manage monthly vendor late fee audit and create solutions to prevent future late fees.
  • Manage missing invoices and create solutions to ensure receipt of future billings.

The Ideal Candidate Will Have:

  • 3-5 years of Accounts Payable experience
  • High school diploma required, college courses preferred
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures