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Accounts Payable Specialist in Irvine at Vaco

Date Posted: 5/10/2018

Job Snapshot

Job Description

Vaco is assisting an Irvine-based construction company recruit for a new Accounts Payable Specialist opening. This would be a temporary opportunity, in a fast-paced setting, for a very busy, very particular person. As an AP Specialist, the candidate will perform a high volume data entry of all invoices, communicate with vendors on a regular basis, and manage the timely processing of all payables. Candidate must have strong excel skills, be exceedingly well-organized, work well under pressure, be proactive, and flexible. If you meet the qualifications listed below please Apply Now!

Responsibilities include:

  • Processing of all construction related invoices to include subcontractors, general requirement vendors and general conditions vendors. Coding and input of all construction related accounts payable. Verification of all necessary documents including releases.
  • Review and ensure appropriate approvals on all construction related invoices.
  • Preparation of all invoices for construction draw package by due date to Construction Staff Accountant.
  • Work closely with the Construction Administration and Supervision personnel in coordination with third party entities to insure the efficient and timely handling of progress payments to sub-contractors and other vendors. May directly be in contact with contractors for required data.
  • Preparation and payment (check processing) of construction payables as required.
  • Maintenance of the construction payable files.
  • Receive code and assign pre-development invoices.
  • Track, reconcile, and submit requests for reimbursement of pre-development expenses.
  • Follow-up on the collection of pre-development receivables.
  • Review and process all construction-related check/loan requests on a weekly basis.
  • Submit intercompany loan requests to appropriate personnel on a weekly basis.
  • Track and maintain all project Preliminary Notice logs.
  • Preparation and updating of all necessary audit information files, and providing any required assistance during the interim and final audit.
  • Must attend Company sponsored events that relate to the development of the team and participate in all company required educational and team building activities, which may include overnight stays at locations away from the employee's home.
  • Adhere to the required work schedule established by the company to promote efficient operations.
  • Other related responsibilities and projects, as assigned.


  • Candidate should have at least 1-3 years of demonstrated experience in all areas of Construction Accounts Payable especially dealing with lien releases and billings.
  • Individual must be strong and proficient with Microsoft products including but not limited to Excel and Word, spreadsheet and accounting/construction software (Yardi experience is a strong plus).
  • Be able to comprehend and follow instructions and be able to multi-task.
  • Able to work independently with minimal supervision.
  • Perform complex and repetitive tasks.
  • Maintain a fast work pace and high volume work load.
  • Work closely with upper management.
  • Strong communication skills.
  • Relate to others beyond giving and receiving instructions.
  • Be a strong team player and able to take initiative on projects.
  • High school education or equivalent is needed with proficiency in both verbal and written communication skills.