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Accounts Payable Specialist in Uptown Dallas at Vaco

Date Posted: 3/5/2018

Job Snapshot

Job Description

The ideal candidate will be technical and analytical in nature and will have strong organizational skills. This candidate should have experience in maintaining a database of vendor financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s/W-2's and create a report with related information at year end.


  • Utilizes computerized accounting software programs (AIM, QuickBooks, Excel, Word) to perform duties and responsibilities.
  • Review all invoices for appropriate documentation
  • Responsible for maintaining the accounts receivable aging for certain customers, receiving incoming customer payments, entering cash receipts and completing bank deposits.
  • Communicating with customers (verbally, via email, letter or fax) to reconcile customer accounts. Communications will involve requesting past due payments and clarifying charge-backs, deductions, and allowances.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Generates accounting statements and reports.
  • Responsible for the preparation and processing of biweekly payroll. track and deduct all garnishments and other special payroll deductions
  • Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis.
  • Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc)
  • Responsible for such other duties and assignments which the Company deems appropriate

Must Haves

  • Strong reconciliation skills, precision, attention to detail, and the ability to follow policies and procedures is required.
  • Microsoft Outlook and intermediate Excel experience is necessary, preferably with knowledge of basic Excel formulas and V-lookup
  • 5+ years of stable A/P experience
  • Three-Way Touch System management
  • Ability to work both independently and in a team setting; flexible and adaptable in a fast-paced and changing environment
  • AIM, Oracle or SAP experience


  • High school diploma or equivalent
  • 5 or more years of accounts payable experience

We Offer:

  • Great Salary
  • Positive Work Life Balance
  • Benefits+
  • PTO