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Accounts Receivable / Billing Analyst in Los Alamitos, CA at Vaco

Date Posted: 5/9/2019

Job Snapshot

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Job Description

Accounting Professionals-don't let your resume get lost in the shuffle!

Let Vaco serve as your advocate in presenting you to our top clients who are looking for accounting professionals. Our clients have immediate opportunities for Accounts Payable Coordinators; don't let your resume get lost in the shuffle - let us work for you! At Vaco, we give you an advantage over your competition! Our recruiters have direct relationships with accounting managers, so they can connect your work experience to the open job-promoting your strengths to the manager while preparing you for that specific interview.

Our recruiters will provide you with great insight about trends in the industry - keeping you up to date on compensation expectations, company culture, and growth opportunities. If your background is in accounting as an AP Coordinator, and you want to partner with the best, apply today!

Vaco is currently working with a non-profit research. development and service education agency in Los Alamitos on a new Accounts Receivable / Billing Analyst role. Ideall candidates for this role will have a few years experience in corporate accounting/billing/accounts receivable to go along with a great team attitude! This position would be responsible for the timely billings of Fixed Price, Cost Reimbursement, and Time & Material contracts along with handling daily cash receipts for Lockbox and ACH, make collection calls on past due invoices, perform various account reconciliation, and participate in the month-end closing process. This would be a potential temp-to-permanent engagement looking to identify candidates immediately!

Additional responsibilities of the Accounts Receivable/Billing Analyst include:

  • Review and prepare approximately 200 billings for all Fixed Price, Cost Reimbursements, Time & Material contracts including billings for purchase orders, registration fees, and rent on a weekly or monthly basis per contract requirements.
  • Reconcile cumulative billed to actual expenses per Cost Report for each contract billed on assigned A/R accounts.
  • Coordinate with Project Directors to obtain progress/deliverables reports for billing purposes as required in the contract.
  • Maintain and update the billing dates/schedules in Costpoint accounting software, as required on various fixed price contracts and income accounts.
  • Create monthly journal entries for reclassification as needed.
  • Record and reconcile daily cash receipts in Lockbox and ACH to project account codes.
  • Research and contact internal and/or external clients to ensure the payment is correctly applied to proper project and expense account codes.
  • Review aging schedule and conduct collection calls on a weekly basis.
  • Prepare the monthly report for "Invoices over 120 days" and provide status update.
  • Prepare and analyze the monthly unbilled report and provide status of unbilled amount.
  • Resolve billing inquiries or questions by funders or internal clients.
  • Maintain, organize and file contracts, modifications, email correspondence and other pertinent contract documents in the respective contract folders.


  • BS degree in Accounting required
  • Minimum of 5 years experience in a non-profit/governmental contracting environment
  • Knowledge of fund accounting
  • Minimum of 3 years experience in billing various type of contracts, processing cash receipts, collections, and performing accounts receivable reconciliations.
  • Must be able to understand and interpret the billing terms and conditions on contracts, grants and agreements.
  • Proficient in the use of Excel (pivot table, v-lookup), Powerpoint and Word