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Accounts Receivable Clerk in Jacksonville, FL at Vaco

Date Posted: 12/5/2018

Job Snapshot

  • Employee Type:
  • Job Type:
  • Experience:
    At least 1 year(s)
  • Date Posted:
  • Job ID:

Job Description

Vaco Staffing has partnered with a long established headquarters office on the southside of Jacksonville FL, we're hiring a full time AR Clerk immediately. This is a position with growth potential and a great new facility.

Accounts Receivable Clerk, Mon-Fri 8a-5p, $15/hr to start.

General Purpose:

Perform accounting and clerical tasks related to the efficient maintenance and accurate processing of accounts receivable transactions. Position requires a high level of attention to detail.

Essential Function

Include the following duties, but not limited to:

  • Daily deposit includes
    • Enter Wire/Credit Card payments into system, print deposit slip, then apply payments to customer accounts
      • Scan and save deposit slip and payment details on the server
    • Enter checks into system, and print deposit slip
      • Scan checks with remittances and deposit slip on the server
      • Scan checks into the bank for deposit, verify and confirm deposit successfully received
      • Apply each payment on the customer account
  • Research/resolve daily discrepancies/chargebacks taken on deposit (or advance notification by fax/email)
    • Order proof of deliveries, freight bills
    • Call/email to request back up that is not on file
    • Enter CM/DM's to process/track chargebacks
    • Enter comments on the A/R accounts describing the deduction and the action taken
    • Follow up on all open discrepancies timely
  • Review cash workup and Deposit reports daily
    • Verify computer postings were entered and properly updated within system
  • Collection Calls on past due invoices or open balances on invoices
  • Handle customer service requests received via phone, fax, or email
    • Print and provide Statements, and Invoices to customers as requested
  • File freight claims with Carriers, and prepare debit and credit memos
  • Process Returns paperwork (researching when applicable), and prepare credit memo for processing
  • Enter credit memos for damaged and defective goods, reclaims, promotional chargebacks, etc.
    • Print back up, and any applicable reports, and/or approval and attach with credit memo for processing
  • Update customer comments in accounts reflecting all actions taken
  • Track and manage open issues (use Outlook for reminders on Follow Ups)
  • Administrative duties including but not limited to answering phones and covering reception desk

Qualification Requirements:

Education and Work Experience

  • Bachelor's Degree preferred
  • Past high-volume Accounts Receivable experience, ideally in a wholesale distribution environment
  • Strong Microsoft Office skills (Excel/Word/Outlook)
  • Internet navigation (customer websites)
  • Strong 10-key/calculator/arithmetic skills

Knowledge and Skills

  • Excels under pressure in a high-volume and time-sensitive environment
  • Detail oriented, thorough, accurate and versatile
  • Excellent researching, organizational, and communication skills (oral and written)
  • Maintains a professional, respectful and courteous attitude at all times
  • Ability to multi-task and work well in a team environment
  • Able to leverage past AR experience while adhering to Company policies of customer friendly collection techniques and documentation standards
  • Ability to prioritize, escalate and follow up

Please send resumes to ppompeo for immediate consideration.

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