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Accounts Receivable Specialist in Irvine, CA at Vaco

Date Posted: 6/11/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Irvine, CA
  • Job Type:
    Accounting
  • Experience:
    At least 2 year(s)
  • Date Posted:
    6/11/2018
  • Job ID:
    0611AR

Job Description

  • Prepare customer statements, invoices, and reconcile to the general ledger
  • Calculate and post receipts to appropriate general ledger accounts and verify details of transactions, such as funds received and total account balances
  • Process incoming mail concerning invoicing and payments
  • Prepare and post international drop shipment invoices and credit and debit memos
  • Reconcile cash deposits with multiple systems and banks
  • Make copies of all checks, complete deposit slips and make bank deposits
  • Manage "pre-authorization" for B2B and core customers
  • Verify status of delinquent accounts and initiate collections past due accounts
  • Confirm that accounts are set up correctly with respect to payment terms and discounts
  • Reconcile and track customer discounts, allowances, freight allowance and co-op. Mange the accrual for such items on a cumulative basis.

Qualifications

  • Experience with product-based accounts receivable, understanding the channel of customers
  • A general understanding accounting and closing processes
  • Experience with collections, verbal and written
  • Experience with a high volume of credit card transactions and PayPal.
  • Excellent communication and problem-solving skills
  • Experience with processing a high volume of transactions in an ERP system, preferably AIMS
  • Experience posting cash, matching invoices, issuing credit memos and reconciling customer accounts.
  • Experience dealing with major accounts, EDI and chargebacks.
  • Advanced MS Excel knowledge
  • Experience with QuickBooks, a plus
  • Consumer products experience favored

Job Requirements

Prepare customer statements, invoices, and reconcile to the general ledger
Calculate and post receipts to appropriate general ledger accounts and verify details of transactions, such as funds received and total account balances
Process incoming mail concerning invoicing and payments
Prepare and post international drop shipment invoices and credit and debit memos
Reconcile cash deposits with multiple systems and banks
Make copies of all checks, complete deposit slips and make bank deposits
Manage “pre-authorization” for B2B and core customers
Verify status of delinquent accounts and initiate collections past due accounts
Confirm that accounts are set up correctly with respect to payment terms and discounts
Reconcile and track customer discounts, allowances, freight allowance and co-op. Mange the accrual for such items on a cumulative basis.

Qualifications

Experience with product-based accounts receivable, understanding the channel of customers
A general understanding accounting and closing processes
Experience with collections, verbal and written
Experience with a high volume of credit card transactions and PayPal.
Excellent communication and problem-solving skills
Experience with processing a high volume of transactions in an ERP system, preferably AIMS
Experience posting cash, matching invoices, issuing credit memos and reconciling customer accounts.
Experience dealing with major accounts, EDI and chargebacks.
Advanced MS Excel knowledge
Experience with QuickBooks, a plus
Consumer products experience favored