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Admin Coordinator-$22/hr-San Fran-4 month contract in San Francisco, CA at Vaco

Date Posted: 5/14/2019

Job Snapshot

Job Description

Admin Coordinator
3 Month contract potential to convert
San Fran, CA

-Admin support
-Needs experience with InDesign (Adobe products) and MS Office

Qualifications:
Associate's degree (A.A.) or equivalent from 2-year college required. 3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 2 years experience in the Real Estate industry. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease. Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills. Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or In Designed preferred. Strong marketing knowledge needed.

Responsibilities:
Provides general administrative support to an office or group of sales professionals. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of internal and external marketing information. Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws. Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages. Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages. Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations. Updates and maintains various information databases. Generates standard and ad hoc reports as required and assist with website updates (as needed).May coordinate advertising schedules and placement with local centralized marketing group. Tracks, collates and maintains inventory of marketing materials. Other duties may be assigned. No formal supervisory responsibilities in this position. Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.

Miscellaneous duties may include: prepares vouchers when listings are complete, expense reports and
submittals. Completes broker pipeline report to assist in managed brokerage (DH).
Fields incoming calls for sales/client facing professionals as needed for follow-up.
May arrange for travel using organization travel agent in accords to organization policies (DH).
Other duties as needed.


SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.


QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.


EDUCATION and EXPERIENCE
Associate's degree (A.A.) or equivalent from two-year college required. Three years experience
providing administrative support to multiple or team of professionals; ability to determine and
respond to conflicting priorities preferred. Two years experience in Real Estate industry.

Job Requirements

Admin Coordinator 3 Month contract potential to convert Portland, OR •Admin support •Needs experience with InDesign (Adobe products) and MS Office Qualifications: Associate's degree (A.A.) or equivalent from 2-year college required. 3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 2 years experience in the Real Estate industry. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease. Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills. Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or In Designed preferred. Strong marketing knowledge needed. Responsibilities: Provides general administrative support to an office or group of sales professionals. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of internal and external marketing information. Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws. Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages. Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages. Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations. Updates and maintains various information databases. Generates standard and ad hoc reports as required and assist with website updates (as needed).May coordinate advertising schedules and placement with local centralized marketing group. Tracks, collates and maintains inventory of marketing materials. Other duties may be assigned. No formal supervisory responsibilities in this position. Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients. Miscellaneous duties may include: prepares vouchers when listings are complete, expense reports and submittals. Completes broker pipeline report to assist in managed brokerage (DH). Fields incoming calls for sales/client facing professionals as needed for follow-up. May arrange for travel using organization travel agent in accords to organization policies (DH). Other duties as needed. SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE Associate's degree (A.A.) or equivalent from two-year college required. Three years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. Two years experience in Real Estate industry.