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Administrative Assistant - 16/hr - Tampa in Tampa at Vaco

Date Posted: 5/7/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Tampa
  • Job Type:
    Admin - Clerical
  • Experience:
    Not Specified
  • Date Posted:
    5/7/2018
  • Job ID:
    654789

Job Description

Vaco is currently recruiting for a fantastic Administrative Assistant for one of our clients in Tampa!

Responsibilities of this role include:

  • Answer and direct phone calls

  • Organize and schedule meetings and appointments

  • Maintain contact lists

  • Produce and distribute correspondence

  • Assist in the preparation of regularly scheduled reports

  • Order office supplies

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Provide information by answering questions and requests

  • Research and creates presentations

  • Generate reports

  • Handle multiple projects

  • Prepare and monitor invoices

  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

  • Contribute to team effort by accomplishing related results as needed

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Organize travel arrangements

  • Cover the reception desk when required

  • Maintain computer and manual filing systems

  • Handle sensitive information in a confidential manner

  • Take accurate minutes of meetings

  • Coordinate office procedures

  • Reply to email, telephone or face to face inquiries

  • Develop and update administrative systems to make them more efficient

  • Resolve administrative problems

  • Receive, sort and distribute the mail

  • Answer telephone calls and pass them on

  • Manage staff appointments

  • Greet and assist visitors to the office

Requirements:

  • Proven admin or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office - Outlook, Word, and Excel

  • High school diploma or equivalent; college degree preferred

Vaco was again named in the INC 5000 list of fastest growing private companies in the US, we provide the highest quality staffing solutions for accounting, clerical, management, sales and other professional positions on a contract, contract to hire and permanent basis. Our strength is our ability to match your talent and expertise as a professional to the unique business needs of your future employer. We offer you a solution - a career solution that allows you to free yourself to focus on what you do best.

Vaco is an Equal Opportunity Employer.