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Administrative Assistant (Human Resources) in Tampa, FL at Vaco

Date Posted: 7/2/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Tampa, FL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    7/2/2018
  • Job ID:
    138712

Job Description

Tampa Vaco LLC is currently recruiting for a Downtown Tampa based client who is looking for an Administrative Assistant with experience in Human Resources.

The human resource coordinator provides assistance with and facilitates the human resource processes. This role administers employee health and welfare plans and acts as liaison between employees and insurance providers. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The human resource coordinator makes that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
  • Performs customer service functions by answering employee requests and questions.
  • Completes Forms I-9, verifies I-9 documentation and maintains I-9 files. Submits online investigation requests and assists with new-employee background checks.
  • Reconciles benefits statements.
  • Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
  • Assists with processing of terminations.
  • Assists with the preparation of the performance review process.
  • Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
  • Schedules meetings and interviews as requested by the director of HR.
  • Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
  • Files documents into appropriate employee files.
  • Assists or prepares correspondence as requested.
  • Prepares new-employee files.
  • Processes mail.

  • Competencies


  • Communication.
  • Critical Evaluation.
  • Ethical Practice.
  • HR Expertise.

  • Supervisory Responsibility

    This position has no supervisory responsibilities.

    Work Environment

    This job operates in a professional office environment. This role routinely uses standard office equipment.

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

    Position Type/Expected Hours of Work

    This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m.

    Travel

    No travel is expected for this position.