Administrative Assistant/Receptionist in Louisville, KY at Vaco

Date Posted: 11/9/2020

Job Snapshot

Job Description

Vaco Louisville is recruiting for an Administrative Assistant/Receptionist to join a fast-paced, successful organization in Lousville. Responsibilities will include greeting visitors, routing a high volume of phone calls, data entry, calendaring, as well as supporting business needs, daily.
  • Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
  • Manages utility meter schedule including setting up new meters and ensuring timely payment of utility bills
  • Accurately processes invoices and purchase orders per direction of AP Coordinator
  • Assist with weekly check run, including printing checks, obtaining signatures, and ensuring prompt delivery
  • Oversees ordering for office supplies for home office and model homes
  • Maintains various schedules for department heads including company phone list and superintendent job list
  • Other duties as assigned


  • High School Diploma or equivalent
  • 1-3 years of relevant work experience in accounts payable or customer service
  • Desire to learn and grow professionally.
  • Experience with Accounts Payable programs (Timberline a plus)
  • Detail and deadline-oriented
  • Proficiency in Microsoft Office Suite