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Administrative Assistant/Receptionist in Memphis at Vaco

Date Posted: 1/30/2019

Job Snapshot

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  • Location:
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  • Experience:
    At least 1 year(s)
  • Date Posted:
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Job Description

We are working with a client that is looking for an Administrative Assistant. Responsibilities include creating a professional and favorable image for the agency. You will be part of the face of the company, greeting visitors, all-incoming phone, fax, mail and deliveries. Ensuring prompt, accurate, and effective distribution for all methods of communications is essential.


  • General switchboard operation and receptionist duties
  • Maintain Funds & Securities Register
  • Maintain and update internal database and directory
  • Monitor and maintain accurate information on all advisors, offices and staff
  • Prompt mail/information distribution and preparation, including UPS overnight delivery packages
  • Copy, distribute, and maintain reviewed incoming mail
  • Act as 'gate keeper' for persons entering the firm: greet visitor, identify intentions, assist, make comfortable
  • Order and distribute marketing materials, office supplies.
  • Purchase and maintain adequate break room materials
  • Assure break room is properly maintained
  • Manage company stationery ordering process
  • Typing, spreadsheet, and PowerPoint processing as necessary
  • Public address communications to firm
  • Filing, as required
  • Other duties as assigned


  • Project professional appearance, friendly attitude to all visitors, advisors and staff
  • Primary contact and scheduler for conference rooms
  • Schedule frequent vendors visits
  • Create and maintain mailboxes for all users

REF # 164225