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Administrative Assistant in Greensboro, GA at Vaco

Date Posted: 12/7/2018

Job Snapshot

Job Description

Updated 12-7-18

Vaco Atlanta Staffing is looking to fill an administrative assistant position in Greensboro for a new client of ours. Hours are 8-5 daily and the role pays $14-$17 per hour (depending on experience) so we are looking for someone in relatively close proximity to help support our client's accounting department; One of the biggest aspects of this role is data entry so we are looking for someone that is OK with heavy data entry and has at least entry level administrative experience. Immediate start needed.

Job Description:

The Company is seeking an administrative assistant to help enter, coordinate and organize the processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner.

Essential duties and responsibilities:

  • Match purchase orders to invoices and enter invoices into computer
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
  • Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
  • Pay employees by receiving and verifying expense reports for advances; preparing checks
  • Maintain accounting ledgers by verifying and posting account transactions
  • Verify vendor accounts by reconciling monthly statements; Enter new or update vendor names and data
  • Report sales taxes by calculating requirements on paid invoices
  • Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
  • Protect organization's value by keeping information confidential
  • Update job knowledge by participating in educational opportunities

Qualification requirements:

  • High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred
  • 1 or more years of administrative assistant experience
  • General math skills
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
  • High degree of accuracy, attention to detail and confidentiality
  • Excellent data entry skills
  • Excellent analytical, problem solving and decision making skills
  • Effective verbal, listening and written communication skills
  • Effective organizational, stress and time management skills
  • Demonstrates a sense of urgency and ability to meet deadlines
  • Ability to work independently or as a team member


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