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Administrative Assistant in Indianapolis, IN at Vaco

Date Posted: 9/6/2018

Job Snapshot

Job Description



Administrative support professionals, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for Executive Assistants. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews.



Your daily duties and responsibilities in this role will generally include:

    • Answer and direct phone calls
    • Organize and schedule meetings and appointments
    • Maintain contact lists
    • Produce and distribute correspondence memos, letters, faxes and forms
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system
    • Order office supplies
    • Book travel arrangements
    • Submit and reconcile expense reports
    • Provide general support to visitors
    • Provide information by answering questions and requests
    • Take dictation
    • Research and creates presentations
    • Generate reports
    • Handle multiple projects
    • Prepare and monitor invoices
    • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
    • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
    • Organize travel arrangements for senior managers
    • Write letters and emails on behalf of other office staff
    • Cover the reception desk when required
    • Maintain computer and manual filing systems

    Requirements:

    • Proven admin or assistant experience
    • Minnimum 3-4 years experience in administrative roles.
    • Knowledge of office management systems and procedures
    • Excellent time management skills and ability to multi-task and prioritize work
    • Attention to detail and problem solving skills
    • Excellent written and verbal communication skills
    • Strong organizational and planning skills
    • Proficient in MS Office
    • High school diploma or equivalent; college degree preferred