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Administrative Assistant in Raleigh, NC at Vaco

Date Posted: 7/10/2018

Job Snapshot

Job Description

Vaco in Raleigh, North Carolina is assisting a client in their search for the next member of their administrative team via a contract to hire opportunity.

POSITION SUMMARY

This is an excellent junior level Administrative Assistant opportunity for someone with a few years of experience under their belt looking for their next role! The Administrative Assistant will answer incoming calls and will route to appropriate staff. The company is an incredible company working in Biotechnology.

The team will of course help you and train you with what you need to be successful in the role!


Responsibilities:

  • Serves visitors by greeting, welcoming, and directing them professionally and efficiently; notifies appropriate personnel of visitor arrival, answering or referring inquiries
  • Answers central phone in a professionally and efficiently using greeting protocol, and transfers calls
  • Maintains safe and clean reception, conference and main work room areas
  • Prepares and tracks outgoing mail; including courier and other overnight mail services
  • Supports all departments out-going mailings, such as marketing, billings, confirmations, etc.
  • Sorts, announces and distributes incoming mail and packages
  • Manages conference room/related Firm calendars, schedule and coordinate meetings/ appointments. Provides meeting coordination, conference calls, and WebEx meetings including: reserving conference rooms, e-mail invites to meeting participants, handouts, procurement of audio/visual aids, setup/clean up, and food and beverage service
  • Assists with lunchroom and office supply orders and stocks office supplies as received
  • Reports facility janitorial and engineer assistance following Property Management procedures
  • Maintains and tracks Partner parking key card
  • Prepares various Firm invitations and announcements
  • Maintains accurate personnel phone lists for all databases

Additional responsibilities may include:

  • Preparation of various correspondence
  • Attend Firm events, trainings, client meets, client events to provide setup/breakdown/ cleanup/ or any other assistance required
  • Pickup food/supply orders from retail vendors