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Administrative Assistant in Irvine at Vaco

Date Posted: 8/24/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Irvine
  • Job Type:
  • Experience:
    1 to 7 years
  • Date Posted:
    8/24/2018
  • Job ID:
    Admin - Aug

Job Description

Responsibilities

  • provide general administrative and clerical support including mailing, scanning, faxing and copying to management
  • maintain electronic and hard copy filing system
  • open, sort and distribute incoming correspondence
  • perform data entry and scan documents
  • manage calendar for Managing Director
  • assist in resolving any administrative problems
  • run company's errands to post office and office supply store
  • answer calls from customers regarding their inquiries
  • prepare and modify documents including correspondence, reports, drafts, memos and emails
  • schedule and coordinate meetings, appointments and travel arrangements for Managers
  • maintain office supplies for department

Qualification:


• bachelor degree required

• 1+ years of hands on administrative support experience

• proficiency in MS Word, MS Excel and MS Outlook a must

• knowledge of operating standard office equipment

• excellent communication skills - written and verbal

• ability to prioritize projects and strong problem solving skills

• good research skills and attention to detail

Job Requirements

Responsibilities

provide general administrative and clerical support including mailing, scanning, faxing and copying to management
maintain electronic and hard copy filing system
open, sort and distribute incoming correspondence
perform data entry and scan documents
manage calendar for Managing Director
assist in resolving any administrative problems
run company’s errands to post office and office supply store
answer calls from customers regarding their inquiries
prepare and modify documents including correspondence, reports, drafts, memos and emails
schedule and coordinate meetings, appointments and travel arrangements for Managers
maintain office supplies for department
Qualification:

• bachelor degree required

• 2+ years of hands on administrative support experience

• proficiency in MS Word, MS Excel and MS Outlook a must

• knowledge of operating standard office equipment

• excellent communication skills – written and verbal

• ability to prioritize projects and strong problem solving skills

• good research skills and attention to detail