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Administrative Assistant in Torrey Pines at Vaco

Date Posted: 12/4/2018

Job Snapshot

Job Description

Administrative Assitant- 20 HOURS/ WEEK to start for an innovative and growing Biotech company.

Job Description

We are seeking an enthusiastic, highly motivated, and organized individual who demonstrates outstanding professionalism to join and grow with our dynamic team. The successful candidate will be an important member of the Operations team supporting the Operations Manager in administrative and clerical elements of the business (i.e. office management, invoice processing, HR records, scheduling) and laboratories (i.e. lab management, vendor records, safety and training records, purchasing). The purpose of the Office Manager will be to proactively support operations facilitating an environment that promotes overall company efficiency and productivity. This is a part-time position with a maximum of 20 work hours per week.


Responsibilities
* Support daily operations of the office, including but not limited to answering Company phone, sorting and distribution of mail and packages
* Controlling basic accounting functions such as checking invoices and invoice data entry into Quickbooks
* Support operations of the labs, including but not limited to purchasing of lab supplies and management of hazardous waste disposal
* Manage and maintain hard and electronic filing systems for HR records, lab safety records, vendor invoices, memorandum, and letters
* Maintain Company intranet system with up to date information and resources
* Process facilities maintenance requests
* Assist Operations Manager in set up and coordination of meetings, conference calls, and special events
* Support Operations Manager on various business operations by gathering specified information and may compile reports
* Other duties as assigned

Requirements

* Prior office management experience
* Proven time-management and organizational skills
* Ability to prioritize and manage multiple responsibilities while working under tight deadlines
* Excellent interpersonal skills in a professional setting
* Professional verbal and written communications skills
* Detail oriented
* Motivated and hardworking
* Ability to work independently and as part of a team
* Proficient use of Microsoft Office Suite, Adobe, Quickbooks, and Google Apps for Work preferred