Administrative Assistant in Torrey Pines at Vaco

Date Posted: 10/29/2019

Job Snapshot

Job Description

We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is outgoing, driven, resourceful, and a good problem solver!

Job Title: Administrative Assistant
Type: Temp to Hire; seeking individuals who want to stay and grow with the company
Job Duties:
  • Manage workflow and ensuring that deadlines are met and work is completed correctly
  • Implement and monitor programs as directed by management, and see the programs through to completion
  • Answer high volume of inbound phone calls and generate memos, emails and reports when appropriate
  • Maintain office supplies by checking inventory and order items
  • Respond to questions and requests for information
  • Assume other receptionist duties when needed
  • Work cross functionally and assist other departments with projects
Job Requirements:
  • Must be proficient in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner