Administrative Assistant in Louisville, KY at Vaco

Date Posted: 10/11/2019

Job Snapshot

Job Description

$15 - $17/hourly
8am-5pm
Contract to hire
  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and customers
  • General clerical duties including copying, e-mailing and mailing
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing system
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine inquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors, if needed
  • Open, sort and distribute incoming mail
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Receive and process deliveries
  • Generate reports and other documents

Education and Experience

  • Computer skills and knowledge of relevant software, including Microsoft Office
  • Knowledge of operation of standard office equipment
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • High School Diploma required

Key Competencies

  • Excellent Communication skills - written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Customer service orientation
  • Teamwork
  • Servant heart

Job Requirements

1-2 years of experience

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