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Administrative Assistant in San Diego, CA at Vaco

Date Posted: 6/5/2019

Job Snapshot

Job Description

Job Summary:
We are looking for an individual who is efficient and comfortable being a member of a Sales team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Job Responsibilities:

  • Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
  • Supporting Sales team
  • Implement and monitor programs as directed by management, and see the programs through to completion
  • Generate memos, emails and reports when appropriate
  • Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
  • Maintain office supplies by checking inventory and order items
  • Respond to questions and requests for information
  • Answer incoming calls and assume other receptionist duties when needed
Job Skills/ Requirements:
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • MUST have Salesforce experience
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner