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Administrative Assistant in Solana Beach, CA at Vaco

Date Posted: 7/18/2018

Job Snapshot

Job Description

Administrative Assistant

Fast paced, boutique insolvency firm is looking for an Administrative-Legal Assistant. We specialize in property management, real estate contract negotiations and sales, bankruptcy, receivership and consulting work.

Duties will primarily include written reporting, property management reporting, legal filing and court calendar management, managing court appearances, managing mail (open, scan, distribute and file), filing and shared drive management, preparing and mailing correspondence and maintaining related files, tracking case fees & expenses, tracking billable and non-billable time, managing office supplies, dictation/transcription.


* Experience preparing, editing and finalizing correspondence, spreadsheets, legal pleadings.
* Proficient in MS Office including Excel, and in Adobe
* Excellent written and communication skills
* Preparing and sending mail (UPS, Fed Ex, US Post office, etc.)
* Excellent organizational, interpersonal and communication skills
* Positive attitude
* Ability to work independently with minimal direction
* Ability to work within a team
* Ability to prioritize tasks and handle multiple assignments simultaneously
* Demonstrates a high sense of urgency, adaptability, flexibility and resourcefulness
* Experience with local rules, California rules of court, and filing procedures in different courts a plus
* Experience with calendaring Court deadlines
* Maintains good attendance and punctuality