Administrative Assistant in Indianapolis, IN at Vaco

Date Posted: 8/26/2020

Job Snapshot

Job Description

Vaco Indianapolis has partnered with a client on the NW side of Indianapolis looking for an Administrative Assistant!

Apply if you think this could be a great fit for you!

  • Manages purchasing and upkeep of break room and office supplies. Determines needs based on inventory.
  • Arranges foreign/domestic travel, maintaining visa/passport requirements, and submits travel expense reports accordingly.
  • Schedules complex meetings (often involving global personnel) across different time zones, utilizing audio and WebEx technologies.
  • Provides daily support with calendaring for the HQ office, scheduling meetings and coordinating travel, events or other activities.
  • Arranges catered luncheons and provides beverages and snacks based on meeting needs.
  • Organizes and prioritizes large volumes of information and calls.
  • Acts as a liaison with other departments and outside agencies, including high-level staff such as vice presidents and directors. Handles confidential and non-routine information.
  • Receives and greet visitors, salesperson(s) to appropriate locations and parties or notifies personnel of visitor.
  • Collects, sorts, and distributes all incoming mail and prepares outgoing shipments.
  • Provides administrative and clerical support to the headquarters facility (e.g. file creation/organization, copying).