Administrative Assistant in Irvine at Vaco

Date Posted: 2/12/2020

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Irvine
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    2/12/2020
  • Job ID:
    ADMIN35538

Job Description

At Vaco, we help you get the advantage over your competition! We match Accounting, Financial, IT and Administrative professionals with career growth opportunities; our recruiters have direct access to HR departments and hiring managers. We have an excellent opportunity for a Front Desk Administrator.

Apply with Vaco, and we will be your advocate! We will promote your strengths and help prepare you for your interview, supplying you with key information about our client. We will provide you with access to market trends, compensation expectations, company culture and growth opportunities that are perfect for you! Find your best fit through Vaco today!

As a Customer Service Administrator, you will be responsible for fulfilling and tracking all Products, Sales and Marketing requests for samples, mock-ups and product renderings for the Sales and Marketing team and broker network. You will manage and distribute marketing administrative materials such as specification and pricing forms, Sales & Operation notes, product fact sheets, sell sheets and brand presentations. You will be responsible for responding to daily customer inquiries using database, email, telephone and/or written correspondence in a timely, accurately and efficient manner.

Other responsibilities of the Administrative Assistant role include

  • Greet and welcome guests as soon as they arrive at the office
  • Answer, screen, and forward incoming phone calls
  • Receive, sort and distribute daily mail/deliveries
  • Order front office supplies and keep inventory of stock
  • Daily enter key data of financial transactions in database, such as accounts payable invoices
  • Provide assistance and support to company personnel including office and field employees
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, and scanning
  • Provide accounting and clerical support to the accounting department
  • Update calendars and schedule meetings
  • Function in accordance with established standards, procedures and applicable laws
Requirements
  • Minimum of 6 to 12 months of previous experience in an office environment

  • Professional phone skills & appearance essential

  • Minimum High School education preferred

  • Must have proficient computer skills including MS Office Suite

  • Work well with all levels of management, staff, clients, and vendors

  • Exceptional verbal/communication skills