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Administrative Assistant in Birmingham, AL at Vaco

Date Posted: 10/4/2018

Job Snapshot

Job Description

Vaco has been engaged by a boutique Birmingham financial firm to identify an Administrative Assistant who will have both financial and operational responsibilities. The ideal candidate will be someone who has a solid understanding of transactional accounting and will be comfortable jumping in and assisting with operational and administrative duties.
Additional Responsibilities:
  • Oversee administrative policies within the office and organization; recommending changes as appropriate.
  • Anticipate office needs; maintain inventory and office supplies; evaluate new office products; place and often expedite orders when necessary.
  • Contact other staff and outside parties regularly to exchange information or respond to business transactions; interact with others to resolve inquiries and complaints that may require research.
  • Prepare reports and explain variances; prepare budget information.
  • Locate sources of errors revealed through trial balance or deviation from an established control figure; trace transactions through previous accounting actions to determine source of discrepancies; reconcile invoices.
  • Maintain and reconcile an account ledger; balance items, entries or amounts according to records or statements.
  • Read and analyze submissions, letters, agendas, memos and determine significance; route to appropriate personnel in a timely and efficient manner.
  • Collect and assemble financial information for auditors and others; compile documentation for governmental or regulatory reporting purposes.
  • Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
Requirements:
  • Applicant should possess 5+ years of experience in executive administrative or accounting, preferably with a small or mid-sized company
  • Must be polished and professional with HIGHLY refined communication skills.
  • Must be extremely trustworthy and have an appreciation for confidentiality as well as possess an exceptional level of initiative and energy.
  • Bachelor's degree from a 4-year, accredited institution is strongly preferred.
  • Ability to work with a wide variety of personalities and the ability to shift gears with ease.
  • Our client offers above-average benefits and compensation

ONLY CANDIDATES WITH REQUIRED EXPERIENCE WILL BE CONSIDERED.

DUE TO THE HIGH VOLUME OF RESUMES PLEASE NOTE YOU DO NOT NEED TO APPLY IF YOU HAVE RECENTLY SUBMITTED TO ANOTHER VACO POSTING. YOUR QUALIFICATIONS WILL BE CONSIDERED FOR ALL OPEN VACO OPPORTUNITIES.

Your resume will never be submitted to a client company without your prior knowledge and consent to do so.
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