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Administrative Assistant in Louisville at Vaco

Date Posted: 5/6/2019

Job Snapshot

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  • Job Type:
  • Experience:
    1 to 10 years
  • Date Posted:
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Job Description

The Administrative Assistant will perform a wide range of administrative and office support activities for the company to facilitate the efficient operation of the organization.

Main Job Tasks and Responsibilities

  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and customers
  • General clerical duties including copying, fax and mailing
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing system
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine inquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors, if needed
  • Open, sort and distribute incoming mail
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Receive and process deliveries
  • Generate reports and other documents

Education and Experience

  • Computer skills and knowledge of relevant software, including Microsoft Office, Excel, Word and PowerPoint
  • Knowledge of operation of standard office equipment
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • High School Diploma required

Key Competencies

  • Communication skills - written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Customer service orientation
  • Teamwork

Schedule, Salary and Benefits

  • Hours are 8:30a-5:00p, Monday through Friday.
  • $33,280 per year ($16.00 per hour, non-exempt, eligible for overtime)
  • Company matched 401K
  • Paid vacations
  • Health, Dental, Vision and Life insurance

Job Type: Full-time

Salary: $16.00 /hour


  • Administrative Assistant: 1 year (Required)
  • Microsoft Office - Excel, Word, PowerPoint: 1 year (Required)


  • High school or equivalent (Required)

Job Requirements

*Knowledge of clerical and administrative procedures and systems such as filing and record keeping


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