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Administrative Assistant in Memphis at Vaco

Date Posted: 2/9/2018

Job Snapshot

  • Employee Type:
  • Location:
  • Job Type:
    Admin - Clerical
  • Experience:
    3 to 5 years
  • Date Posted:
  • Job ID:

Job Description

Our client is looking for Administrative Assistant in Memphis. You will provide a variety of administrative support functions with the highest level of accuracy ensuring team success by making key projects, events, business operations and activities happen seamlessly, flawlessly, and in an exemplary fashion.


  • Assist in meeting preparation, including:
    • Scheduling
    • Setting up dial-ins and video conferences
    • Printing/distributing meeting materials
    • Ordering food
    • Thinking ahead to ensure meetings are smooth and well-organized
  • Prepare business expense reports in an accurate and timely manner
  • Coordinate travel with internal/external parties and travel agency
  • Communication:
    • Professional, flawless, clear and succinct (both verbal and written) communication to high profile investors, customers, vendors, contacts and colleagues.
  • Interact with internal and external colleagues with an upbeat, positive and friendly demeanor, always willing to help and go the extra mile.
  • Ensure conference rooms and other needed resources are coordinated and reflected in Outlook
  • Manage conflicting priorities and deliver on the most critical assignments in a timely and efficient manner


  • 3-5+ years of experience as an outstanding and reliable administrative support professional with the ambition to further develop skills and knowledge, and grow with the team
  • Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)